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FERPA-Federal Family Education Rights and Privacy Act

FERPA-Federal Family Education Rights and Privacy Act

The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, provides notice to students of the rights and restrictions placed upon the maintenance, inspection and release of student records.   At EKU, this notice is published annually in the Undergraduate Catalog, and the University Handbook for Students.  The Office of the Registrar serves as primary custodian of student records, each of the five colleges, and numerous University services also maintain some records concerning students.  The location and type of record maintained by the University depends upon the field of study or service in which the student is enrolled.

The Family Educational Rights and Privacy Act of 1974, as amended, is a Federal law that protects the privacy of student education records. FERPA governs access to and the release of information from those records. 

An education record is defined as any record that directly identifies a student and is maintained by the institution or educational agency or by a party acting for the institution or educational agency. Education records can exist in any medium including the following: handwritten, typed, computer generated, videotape, audiotape, film, microfilm, microfiche, e-mail, and others.

Student directory information is specific to a student, however, FERPA regulations deem that this information is not harmful to the individual if it is released to the public. Therefore, information classified as "directory information" may be released by the University without the student's consent.

The following categories of information have been designated by the University as directory information:

  • Name
  • Address (never residence hall room number)
  • Telephone listing (excluding cell phone)
  • E-mail address
  • Date and place of birth
  • Major field of study
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Academic Level (Undergraduate or Graduate)
  • Academic Class (Freshman, Sophomore, Junior, or Senior)
  • Dates of attendance
  • Enrollment Status
  • Degrees and awards received
  • Student Photo or likeness
  • The most recent previous education institution attended by the student

Students who do not want their directory information released without their consent must contact the EKU Registrar's Office to initiate the process.

Basic FERPA rights of students:

  1. Right to inspect and review their educational record within 45 days of a written request.
  2. Right to request to amend inaccurate or misleading data within an educational record.
  3. Right to consent to disclosure of personally identifiable information contained in an educational record.

Right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with FERPA.

Information for this posting was obtained from EKU Office of the Registrar. More resources on FERPA are available:

FERPA Quick Guide

U.S. Department of Education 

Published on September 01, 2013

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